Skip to content
SchoolOS
Book a demo

Customers

What changes in a school’s first term on SchoolOS.

Every story here follows the same three questions: what was the problem, what did we actually do, and what changed afterwards. Schools are named only once they have agreed in writing to be.

Why there is no logo wall here

Naming a school on a website is that school’s decision, not ours, and a wall of marks collected without asking is a poor way to demonstrate that we handle other people’s data carefully.

When schools give us written permission, their marks will appear here. Until then, we will introduce you to a reference school on a call instead — which is worth more than a logo anyway.

Stories

Implementations, written up.

Marked entries are layout rather than history — the shape a story takes, with the numbers left for the school to supply. They will be replaced, not embellished.

A CBSE day school

Sample layout
Location
Western India
Size
Around 1,400 students
The problem
Fees were collected on a desktop accounting package, attendance on paper registers, and results in spreadsheets. Reconciling the three at the end of a term took the office most of a week.
What we did
Fee structures were rebuilt per class inside SchoolOS, two years of student history was migrated, and counter collection moved over at the start of a term.
What changed
Outstanding fees are now a screen rather than an exercise. This is the shape a written-up implementation takes — replace it with a real one before launch.

An international school

Sample layout
Location
South India
Size
Around 900 students
The problem
Parents from several countries asked for the same information by email, and the office answered each one by hand.
What we did
Parent sign-in was rolled out alongside attendance and homework, so the answer was already on the record when the question arrived.
What changed
Routine enquiries to the front office fell. Sample layout — a real figure goes here, sourced from the school.

A multi-campus group

Sample layout
Location
Three campuses
Size
Around 3,200 students across the group
The problem
Each campus ran its own software, so the group office could not see strength or collection without asking three people.
What we did
Each campus kept its own separate system inside SchoolOS, with group-level reporting reading across all three.
What changed
The group office reads one report. Sample layout, pending a named group’s approval.

What a move looks like

The same sequence for every school.

Whatever the story, the work is the same six steps. This is what a school signs up to when it moves.

  1. Week 1

    Discovery

    We go through how your school runs today — what is on paper, what is in spreadsheets, what your current software does badly. Half a day, usually with the principal and the head of accounts.

  2. Weeks 1–2

    Configuration

    Classes, sections, subjects, fee heads, grading schemes, roles and branding are set up as your school actually uses them, not as a default template.

  3. Weeks 2–3

    Data migration

    Student records, guardians, fee history and staff are brought across from whatever holds them now. We reconcile the totals with your office before anyone signs in.

  4. Weeks 3–4

    Training

    Separate sessions for the office, for teachers and for whoever will administer the system. Short, on your own data, and recorded so a new joiner can watch them.

  5. Week 4

    Launch

    Attendance and fees go live at a term boundary wherever possible. Parent sign-in is opened once the office is comfortable, not on the same day.

  6. Ongoing

    Support

    A named contact for the first term, then ongoing support. Every release is applied for you; there is nothing for your IT team to install.

Would you speak to a school for us?

If you are already running SchoolOS and the first term went well, a written-up story helps the next school more than any page we could write ourselves. We will draft it, you approve every word and every number, and you can withdraw it at any point.

We will not publish a figure you have not checked, and we will not name your school without your written agreement.

Next step

Speak to a school that has already moved.

Ask us on the call and, where a school has agreed to it, we will introduce you directly rather than showing you a quotation.

Book a demoTalk to our team

What a demonstration involves

  • Thirty to forty minutes, on a call, with your screen or ours
  • Roughly how many students and staff you have
  • What you use today for fees and attendance
  • Whether you run one campus or several

No obligation, and no pricing pressure on the first call. If SchoolOS is the wrong fit for your school we would rather say so then.