The office work, done where the records already are.

A fee structure is defined once per class and session — tuition, transport, laboratory, whatever the school charges — and invoices are generated from it. Because the structure knows the class and the class knows the student, nobody assembles a billing list.

Payments are taken at the counter or recorded against an online transfer. Each one produces a numbered receipt, updates the outstanding figure and appears in the day’s collection immediately. Part payments are allocated across invoices oldest first.

Outstanding is a live view, sorted by how long money has been owed, so a follow-up call goes to the right family rather than the whole class.

Staff records carry designation, department, contact details and joining date. Roles decide what each person can reach: eleven are defined for a school, from school administrator to driver, and each is a set of specific permissions rather than a level. A school can add its own.

Staff attendance can be marked from a device inside a geofence around the campus, with the decision made on the server against coordinates held in the database.

Notices go to an audience — everyone, a role, a class, a section — and appear in the portals of exactly those people. Internal mail runs between staff and families inside the system, so a conversation about a child stays on the record rather than on someone’s personal phone.

A school can connect its own mail server, so fee reminders and results arrive from the school’s address rather than ours.